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... maintain a level of confidentiality that is in this support manual is intended to convey endorsement or other affiliation with Ricoh products. Any trademark or registered trademark found in this document are trademarks, registered trademarks or the property of their products, domain names or product illustrations, including desktop images used in an informational or editorial fashion only and for the benefit...
... maintain a level of confidentiality that is in this support manual is intended to convey endorsement or other affiliation with Ricoh products. Any trademark or registered trademark found in this document are trademarks, registered trademarks or the property of their products, domain names or product illustrations, including desktop images used in an informational or editorial fashion only and for the benefit...
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Ver 2.0 Table of Contents Table of Contents ...1 1 Preface...2 2 Introduction ...4 3 Scan to Documentmall...5 3.1 Scan to Documentmall Screens and Operations 5 3.2 Scan to Documentmall Default Scan Folder 14 4 Scan to Documentmall Smart Operation Panel 15 4.1 Scan to Documentmall Smart Operation Panel Screens and Operations 15 5 Appendix ...25 5.1 Scan File Name...25 5.2 Troubleshooting Scan to Documentmall 26 5.3 Messages related to Scanning 27 5.4 Scan to Documentmall Application Limitations 30 6 Notes:...31 Ricoh Americas Corporation Page 1
Ver 2.0 Table of Contents Table of Contents ...1 1 Preface...2 2 Introduction ...4 3 Scan to Documentmall...5 3.1 Scan to Documentmall Screens and Operations 5 3.2 Scan to Documentmall Default Scan Folder 14 4 Scan to Documentmall Smart Operation Panel 15 4.1 Scan to Documentmall Smart Operation Panel Screens and Operations 15 5 Appendix ...25 5.1 Scan File Name...25 5.2 Troubleshooting Scan to Documentmall 26 5.3 Messages related to Scanning 27 5.4 Scan to Documentmall Application Limitations 30 6 Notes:...31 Ricoh Americas Corporation Page 1
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... additional reference materials. Note: The operation panel screen shot images provided in this document are for understanding the Integrated Cloud Environment, and related application. 2. Operation of Scan to Documentmall Integrated Cloud Environment Applications This section contains step-by-step instructions on how to scan documents using the Integrated Cloud Environment Scan to Documentmall Application on your multi-functional printer (MFP device). These images may not reflect the exact image you experience on Ricoh MFPs.
... additional reference materials. Note: The operation panel screen shot images provided in this document are for understanding the Integrated Cloud Environment, and related application. 2. Operation of Scan to Documentmall Integrated Cloud Environment Applications This section contains step-by-step instructions on how to scan documents using the Integrated Cloud Environment Scan to Documentmall Application on your multi-functional printer (MFP device). These images may not reflect the exact image you experience on Ricoh MFPs.
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Application Application Scan to Documentmall ICON Feature Description Scan to Documentmall allows you to send hardcopy documents to popular document storage services. These web applications provide various document management services, like Scanning, OCR, Cloud Printing, and connectivity to your Documentmall account. Ricoh Americas Corporation Page 4 The Integrated Cloud Environment is used to access these web applications. An appropriate MFP device, with Browser Unit, is a collection of Web applications running within the "Ricoh Cloud." Ver 2.0 2 Introduction What is ...
Application Application Scan to Documentmall ICON Feature Description Scan to Documentmall allows you to send hardcopy documents to popular document storage services. These web applications provide various document management services, like Scanning, OCR, Cloud Printing, and connectivity to your Documentmall account. Ricoh Americas Corporation Page 4 The Integrated Cloud Environment is used to access these web applications. An appropriate MFP device, with Browser Unit, is a collection of Web applications running within the "Ricoh Cloud." Ver 2.0 2 Introduction What is ...
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Ricoh Americas Corporation Page 5 Ver 2.0 3 Scan to Documentmall 3.1 Scan to Documentmall Screens and Operations This section provides an overview of the Scan to , this is generally the [Other Functions] button. Screen Shot ICE Splash Screen Press the operation panel button that Integrated Cloud Environment is the startup screen for the Integrated Cloud Environment. This screen is available select the [Browser] button. Note: If more than one application is then displayed. This is allocated to Documentmall application and its operation.
Ricoh Americas Corporation Page 5 Ver 2.0 3 Scan to Documentmall 3.1 Scan to Documentmall Screens and Operations This section provides an overview of the Scan to , this is generally the [Other Functions] button. Screen Shot ICE Splash Screen Press the operation panel button that Integrated Cloud Environment is the startup screen for the Integrated Cloud Environment. This screen is available select the [Browser] button. Note: If more than one application is then displayed. This is allocated to Documentmall application and its operation.
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The Main Menu shows the user, by use of large colorful icons, the applications which they have been subscribed to Documentmall application. ICE Portal Screen Ver 2.0 This screen illustrates the Main Menu. Ricoh Americas Corporation Page 6 Press on the [Documentmall] icon to access the Scan to .
The Main Menu shows the user, by use of large colorful icons, the applications which they have been subscribed to Documentmall application. ICE Portal Screen Ver 2.0 This screen illustrates the Main Menu. Ricoh Americas Corporation Page 6 Press on the [Documentmall] icon to access the Scan to .
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Login Screen Ver 2.0 Press on "User Name" entry field located under the "User Name:" title. This will open the soft keyboard. Home: Return to Main Menu screen [Application List]. Example: mfp_saas Press on "Account" entry field located below the "Account" title. Enter Your Documentmall Account. Ricoh Americas Corporation Page 7 This will open the soft keyboard.
Login Screen Ver 2.0 Press on "User Name" entry field located under the "User Name:" title. This will open the soft keyboard. Home: Return to Main Menu screen [Application List]. Example: mfp_saas Press on "Account" entry field located below the "Account" title. Enter Your Documentmall Account. Ricoh Americas Corporation Page 7 This will open the soft keyboard.
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Ricoh Americas Corporation Page 8 Press on the data entry field located below Password: This will again open the soft keyboard. Enter your Documentmall® account password using the soft keyboard. Ver 2.0 Enter the correct user name, press OK.
Ricoh Americas Corporation Page 8 Press on the data entry field located below Password: This will again open the soft keyboard. Enter your Documentmall® account password using the soft keyboard. Ver 2.0 Enter the correct user name, press OK.
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Ricoh Americas Corporation Page 10 If authentication fails, this was entered incorrectly, please re-enter the User Name as well as the Password. Note: The Login Page will retain the previously entered User Name. Ver 2.0 Note: Refer to the Troubleshooting section for additional error messages related to a login failure. If this error message is displayed. In this case, please re-enter the correct Documentmall login credentials.
Ricoh Americas Corporation Page 10 If authentication fails, this was entered incorrectly, please re-enter the User Name as well as the Password. Note: The Login Page will retain the previously entered User Name. Ver 2.0 Note: Refer to the Troubleshooting section for additional error messages related to a login failure. If this error message is displayed. In this case, please re-enter the correct Documentmall login credentials.
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... displayed. Indexing: Displays document folder selection and indexing screen Ricoh Americas Corporation Page 11 File Name: Touch the entry data field next to Main Menu screen [Application List]. Select Size as 'Receipts' etc., depending on the size of the document to be used to initiate scanning]. If the filename is not entered a system generated filename that includes a Time stamp, and a 3 digit random number, is created. OCR: Off, Text, PDF, Word, Excel 5. Send scanned image...
... displayed. Indexing: Displays document folder selection and indexing screen Ricoh Americas Corporation Page 11 File Name: Touch the entry data field next to Main Menu screen [Application List]. Select Size as 'Receipts' etc., depending on the size of the document to be used to initiate scanning]. If the filename is not entered a system generated filename that includes a Time stamp, and a 3 digit random number, is created. OCR: Off, Text, PDF, Word, Excel 5. Send scanned image...
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Select 'Scan Folder' from Document Type List box. This will display attributes related to Scan settings screen Select 'Document Type' from Scan Folder list box. Back: Return to selected Document Type Ricoh Americas Corporation Page 12 List box displays, Cabinets and first level of folders under a cabinet Apply: Saves selected settings Home: Return to Main Menu screen [Application List]. Ver 2.0 Pressing 'Indexing' button in Scan Setting screen displays this screen.
Select 'Scan Folder' from Document Type List box. This will display attributes related to Scan settings screen Select 'Document Type' from Scan Folder list box. Back: Return to selected Document Type Ricoh Americas Corporation Page 12 List box displays, Cabinets and first level of folders under a cabinet Apply: Saves selected settings Home: Return to Main Menu screen [Application List]. Ver 2.0 Pressing 'Indexing' button in Scan Setting screen displays this screen.
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... Scan settings screen When, the [Scan] button or [Start] key is displayed. Also a 'Sending...' This message is pressed. Note: These messages are displayed as a function of the MFP's browser, not by the Scan to Main Menu screen [Application List]. Ver 2.0 Enter values related to Selected 'Document Tye' attributes and Press 'Apply' button Apply: Saves selected settings Home: Return to Documentmall® application. message is displayed momentarily. When the scan is completed, a 'Scanning was Finished' message is displayed during the scanned data...
... Scan settings screen When, the [Scan] button or [Start] key is displayed. Also a 'Sending...' This message is pressed. Note: These messages are displayed as a function of the MFP's browser, not by the Scan to Main Menu screen [Application List]. Ver 2.0 Enter values related to Selected 'Document Tye' attributes and Press 'Apply' button Apply: Saves selected settings Home: Return to Documentmall® application. message is displayed momentarily. When the scan is completed, a 'Scanning was Finished' message is displayed during the scanned data...
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Integrated Environment application portal is displayed. Press on a Smart Operation panel supported devices. Ricoh Americas Corporation Page 15 Ver 2.0 4 Scan to Documentmall Smart Operation Panel 4.1 Scan to Documentmall Smart Operation Panel Screens and Operations This section provides an overview of the Scan to launch Browser NX application with Integrated Cloud Environment URL. Screen Shot Press the ICON on home screen to Documentmall application and its operation on 'Documentmall' ICON.
Integrated Environment application portal is displayed. Press on a Smart Operation panel supported devices. Ricoh Americas Corporation Page 15 Ver 2.0 4 Scan to Documentmall Smart Operation Panel 4.1 Scan to Documentmall Smart Operation Panel Screens and Operations This section provides an overview of the Scan to launch Browser NX application with Integrated Cloud Environment URL. Screen Shot Press the ICON on home screen to Documentmall application and its operation on 'Documentmall' ICON.
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Ver 2.0 Login Screen: Enter Account in Account edit box [Example: mfp_saas] Enter user name in password edit box Ricoh Americas Corporation Page 16 Enter the password in User Name edit box.
Ver 2.0 Login Screen: Enter Account in Account edit box [Example: mfp_saas] Enter user name in password edit box Ricoh Americas Corporation Page 16 Enter the password in User Name edit box.
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Scan File Format: PDF or JPG 3. Color: On or Off 2. Use 'Letter', 'A4', 'Legal', 'A3' or '11x17', if you are available: 1. Page Size: Auto, Letter, a4, Legal, A3 or 11x17 Note: 1. Select Size as 'Auto' for all standard sizes recognized by MFP. 2. File Name: Max Chars (32) Home: Return to Main Menu screen [Application List] Indexing: Displays indexing setting screen Ricoh Americas Corporation Page 17 OCR: Off, Text, PDF, Word...
Scan File Format: PDF or JPG 3. Color: On or Off 2. Use 'Letter', 'A4', 'Legal', 'A3' or '11x17', if you are available: 1. Page Size: Auto, Letter, a4, Legal, A3 or 11x17 Note: 1. Select Size as 'Auto' for all standard sizes recognized by MFP. 2. File Name: Max Chars (32) Home: Return to Main Menu screen [Application List] Indexing: Displays indexing setting screen Ricoh Americas Corporation Page 17 OCR: Off, Text, PDF, Word...
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Doc Type: Select Document Type using the List Box Sample: Doc Type list box. List box contents depends on the Document Type configuration in Documentmall Ricoh Americas Corporation Page 21 Ver 2.0 Pressing Indexing button displays this Screen.
Doc Type: Select Document Type using the List Box Sample: Doc Type list box. List box contents depends on the Document Type configuration in Documentmall Ricoh Americas Corporation Page 21 Ver 2.0 Pressing Indexing button displays this Screen.
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Ver 2.0 Selecting a Doc Type displays, attributes related to selected Doc Type Previous Page of indexing attributes Next Page of indexing attributes Cancel: Cancel and return to Scan Setting Screen Save: Save indexing setting and return to Scan setting screen Ricoh Americas Corporation Page 22
Ver 2.0 Selecting a Doc Type displays, attributes related to selected Doc Type Previous Page of indexing attributes Next Page of indexing attributes Cancel: Cancel and return to Scan Setting Screen Save: Save indexing setting and return to Scan setting screen Ricoh Americas Corporation Page 22
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... Page 25 YYYYMMDDHHMMSS_XYZabcd_OCR.xlsx Note: If the user enters a 'File Name' in the scan settings screen, 'YYYYMMDDHHMMSS_XYZ' will be replaced by default will have following format: Scan File Format File Name PDF YYYYMMDDHHMMSS_XYZ.pdf JPG YYYYMMDDHHMMSS_XYZabcd.jpg YYYYMMDDHHMMSS = Time Stamp based on MFP device XYZ = 3 digit Random Number Abcd = Counter, Starting from 0001 [If multiple pages are scanned with the Scan File Format set as JPG, for each page, one JPG...
... Page 25 YYYYMMDDHHMMSS_XYZabcd_OCR.xlsx Note: If the user enters a 'File Name' in the scan settings screen, 'YYYYMMDDHHMMSS_XYZ' will be replaced by default will have following format: Scan File Format File Name PDF YYYYMMDDHHMMSS_XYZ.pdf JPG YYYYMMDDHHMMSS_XYZabcd.jpg YYYYMMDDHHMMSS = Time Stamp based on MFP device XYZ = 3 digit Random Number Abcd = Counter, Starting from 0001 [If multiple pages are scanned with the Scan File Format set as JPG, for each page, one JPG...
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... 'Login' button is displayed for all other error conditions not covered previously in this table. This message occurs when the Scan to Documentmall application cannot connect to the Documentmall service in the Login Screen. This message occurs when the 'Login' button is entered in order to Documentmall. This message occurs when the incorrect User ID or Password is pressed without entering a 'Password'. Cannot Connect to validate the user credentials. Please Enter User Name. Ricoh...
... 'Login' button is displayed for all other error conditions not covered previously in this table. This message occurs when the Scan to Documentmall application cannot connect to the Documentmall service in the Login Screen. This message occurs when the 'Login' button is entered in order to Documentmall. This message occurs when the incorrect User ID or Password is pressed without entering a 'Password'. Cannot Connect to validate the user credentials. Please Enter User Name. Ricoh...
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There is run in the background on the application server. During the Scan operation on MFP panel with respect to the application server. Ricoh Americas Corporation Page 30 Ver 2.0 5.4 Scan to the external service, the job is no feedback to the user on the MFP user gets notification only related to the transfer of the scanned image from the MFP to completion or failure. When uploading the file to Documentmall Application Limitations 1.
There is run in the background on the application server. During the Scan operation on MFP panel with respect to the application server. Ricoh Americas Corporation Page 30 Ver 2.0 5.4 Scan to the external service, the job is no feedback to the user on the MFP user gets notification only related to the transfer of the scanned image from the MFP to completion or failure. When uploading the file to Documentmall Application Limitations 1.