Users Manual - English
Page 3
...; Please complete and fax the Brother Warranty Registration And Test Sheet or, for the hearing-impaired) In Canada: 1-877-BROTHER (voice) (514) 685-4898 (fax) Service Center Locator (USA only) For the location of enhancements to register your Fax Machine/Multi-Function Center needs... Locations (Canada only) For the location of the product. Calls must call 1-877-BROTHER. Your registration with Brother International Corporation, you bought the machine. http://solutions.brother.com You can download the latest software and utilities, read FAQs and troubleshooting tips to...
...; Please complete and fax the Brother Warranty Registration And Test Sheet or, for the hearing-impaired) In Canada: 1-877-BROTHER (voice) (514) 685-4898 (fax) Service Center Locator (USA only) For the location of enhancements to register your Fax Machine/Multi-Function Center needs... Locations (Canada only) For the location of the product. Calls must call 1-877-BROTHER. Your registration with Brother International Corporation, you bought the machine. http://solutions.brother.com You can download the latest software and utilities, read FAQs and troubleshooting tips to...
Users Manual - English
Page 14
...load paper, envelopes and post cards ......... 1-15 To load paper or other media 1-15 To load envelopes 1-17 To load post cards 1-18 About fax machines 1-19 Custom features 1-19 Do you have Voice Mail on the phone line? ......... 1-19 Why should there be problems 1-19 How can you ...Setting Tone and Pulse dialing mode 2-1 Setting the Station ID 2-2 General Setup 2-3 Setting the Mode Timer (MFC-620CN only 2-3 Setting the Mode Timer (FAX-2440C only 2-3 Setting the Paper Type 2-4 Setting the Paper Size 2-4 Setting the Ring Volume 2-5 Setting the Beeper Volume 2-5 xii
...load paper, envelopes and post cards ......... 1-15 To load paper or other media 1-15 To load envelopes 1-17 To load post cards 1-18 About fax machines 1-19 Custom features 1-19 Do you have Voice Mail on the phone line? ......... 1-19 Why should there be problems 1-19 How can you ...Setting Tone and Pulse dialing mode 2-1 Setting the Station ID 2-2 General Setup 2-3 Setting the Mode Timer (MFC-620CN only 2-3 Setting the Mode Timer (FAX-2440C only 2-3 Setting the Paper Type 2-4 Setting the Paper Size 2-4 Setting the Ring Volume 2-5 Setting the Beeper Volume 2-5 xii
Users Manual - English
Page 22
...Bold typeface identifies specific keys on the LCD of Contents. Courier New Courier New type face identifies the messages on the machine control panel. Warnings inform you must follow or avoid to prevent possible damage to avoid possible personal injury. Cautions specify procedures...machine is simple to help you will appear in the Table of the machine. Finding information All the chapter headings and subheadings are not compatible with LCD screen instructions to important warnings, notes and actions. Improper Setup alerts you to guide you for buying a Brother fax machine...
...Bold typeface identifies specific keys on the LCD of Contents. Courier New Courier New type face identifies the messages on the machine control panel. Warnings inform you must follow or avoid to prevent possible damage to avoid possible personal injury. Cautions specify procedures...machine is simple to help you will appear in the Table of the machine. Finding information All the chapter headings and subheadings are not compatible with LCD screen instructions to important warnings, notes and actions. Improper Setup alerts you to guide you for buying a Brother fax machine...
Users Manual - English
Page 40
... avoid possible problems is to replace your machine is set to remember that Voice Mail and the machine may conflict with an answering machine. Why should there be problems? How can pass the call has been answered. Your Brother machine is designed to work with Voice Mail...other while receiving incoming calls. Many people with an answering machine or TAD (telephone answering device). (See Connecting an external telephone answering device (TAD) on your machine from receiving calls. If you set , each other from receiving faxes. A very good way to get a second phone ...
... avoid possible problems is to replace your machine is set to remember that Voice Mail and the machine may conflict with an answering machine. Why should there be problems? How can pass the call has been answered. Your Brother machine is designed to work with Voice Mail...other while receiving incoming calls. Many people with an answering machine or TAD (telephone answering device). (See Connecting an external telephone answering device (TAD) on your machine from receiving calls. If you set , each other from receiving faxes. A very good way to get a second phone ...
Users Manual - English
Page 42
If they do, you may send and receive fax messages that are only possible between fax machines that had an error. INTRODUCTION 1 - 21 ECM transmissions are continuously being checked by the machine.Your machine must have this feature to check a fax transmission while it resends the pages of the fax that both have enough memory for the machine to work. If the machine detects errors during fax transmission, it is in progress. ECM (Error Correction Mode) The Error Correction Mode (ECM) is a way for this feature.
If they do, you may send and receive fax messages that are only possible between fax machines that had an error. INTRODUCTION 1 - 21 ECM transmissions are continuously being checked by the machine.Your machine must have this feature to check a fax transmission while it resends the pages of the fax that both have enough memory for the machine to work. If the machine detects errors during fax transmission, it is in progress. ECM (Error Correction Mode) The Error Correction Mode (ECM) is a way for this feature.
Users Manual - English
Page 44
NOTICE (For USA) The Telephone Consumer Protection Act of 1991 makes it unlawful for any message via a telephone fax machine unless such messages clearly contain, in a margin at the top or bottom of each transmitted page, or on the first page of the transmission, the ... it is sent and an identification of the business or other entity or other individual sending the message and the telephone number of the sending machines or such business, other entity or individual. GETTING STARTED 2 - 2 To program this information into your name (up to 20 digits). Initial Setup 3.Station ID ...
NOTICE (For USA) The Telephone Consumer Protection Act of 1991 makes it unlawful for any message via a telephone fax machine unless such messages clearly contain, in a margin at the top or bottom of each transmitted page, or on the first page of the transmission, the ... it is sent and an identification of the business or other entity or other individual sending the message and the telephone number of the sending machines or such business, other entity or individual. GETTING STARTED 2 - 2 To program this information into your name (up to 20 digits). Initial Setup 3.Station ID ...
Users Manual - English
Page 67
... and can be sent (in 24-hour format). Setup Send 3.Delayed Fax -OR- Setup Send 6.Polled TX Press Menu/Set. Enter the time you want the fax to be retrieved from any other fax machine until you delete the fax in memory by using the Canceling a Job menu setting. (See Canceling a scheduled job ...on each page. Delayed Fax (Not available for color faxes) During the day you can store up to ...
... and can be sent (in 24-hour format). Setup Send 3.Delayed Fax -OR- Setup Send 6.Polled TX Press Menu/Set. Enter the time you want the fax to be retrieved from any other fax machine until you delete the fax in memory by using the Canceling a Job menu setting. (See Canceling a scheduled job ...on each page. Delayed Fax (Not available for color faxes) During the day you can store up to ...
Users Manual - English
Page 68
... SEND 3 - 16 Press Menu/Set. 3 Press Stop/Exit. The document will be stored in the machine's memory and can be retrieved from any other fax machine until you economize by sorting all the faxes in the memory by using the Canceling a job menu setting. (See Canceling a scheduled job on page ...3-12.) Faxing A4 size documents from memory by destination and scheduled time. Setup Send 4.Batch TX Press ...
... SEND 3 - 16 Press Menu/Set. 3 Press Stop/Exit. The document will be stored in the machine's memory and can be retrieved from any other fax machine until you economize by sorting all the faxes in the memory by using the Canceling a job menu setting. (See Canceling a scheduled job on page ...3-12.) Faxing A4 size documents from memory by destination and scheduled time. Setup Send 4.Batch TX Press ...
Users Manual - English
Page 76
... Polling Receive is when you call another fax machine. Some fax machines do not respond to 'poll' other machines, or you can have selected Fax Forwarding, Paging or Fax Storage (Menu/Set, 2, 5, 1), you can use your machine to receive a fax, they pay for the call . SETUP RECEIVE 4 - 8 If you poll someone's fax machine to receive a fax from it. 1 If it is the...
... Polling Receive is when you call another fax machine. Some fax machines do not respond to 'poll' other machines, or you can have selected Fax Forwarding, Paging or Fax Storage (Menu/Set, 2, 5, 1), you can use your machine to receive a fax, they pay for the call . SETUP RECEIVE 4 - 8 If you poll someone's fax machine to receive a fax from it. 1 If it is the...
Users Manual - English
Page 77
... Sequential Polling Receive Your machine can ask for faxes from several fax units in green, press 2 Press Menu/Set, 2, 1, 6. 3 Enter the fax machines (Fax). Setup Receive 6.Polling RX you want to receive a fax. 4 - 9 SETUP RECEIVE You must press Menu/Set between each number or Group number in turn to poll using One-Touch (FAX-2440C only), Speed-Dial, a Group...
... Sequential Polling Receive Your machine can ask for faxes from several fax units in green, press 2 Press Menu/Set, 2, 1, 6. 3 Enter the fax machines (Fax). Setup Receive 6.Polling RX you want to receive a fax. 4 - 9 SETUP RECEIVE You must press Menu/Set between each number or Group number in turn to poll using One-Touch (FAX-2440C only), Speed-Dial, a Group...
Users Manual - English
Page 94
Using your Remote Access Code 1 Dial your fax number from any touch tone telephone or fax machine, then use the remote retrieval features, you 've finished. 6 Hang up if you to retrieve fax messages. Fax & Voice messages No beeps - Be sure to cut out the Remote Retrieval Access Card on... two short beeps to tell you wait longer than 30 seconds to reset the machine when you can call your machine from a telephone or another fax machine using touch tone. 2 When your machine answers, immediately enter your Remote Access Code (3 digits followed by waiting about 2 minutes after it starts ...
Using your Remote Access Code 1 Dial your fax number from any touch tone telephone or fax machine, then use the remote retrieval features, you 've finished. 6 Hang up if you to retrieve fax messages. Fax & Voice messages No beeps - Be sure to cut out the Remote Retrieval Access Card on... two short beeps to tell you wait longer than 30 seconds to reset the machine when you can call your machine from a telephone or another fax machine using touch tone. 2 When your machine answers, immediately enter your Remote Access Code (3 digits followed by waiting about 2 minutes after it starts ...
Users Manual - English
Page 96
... select Off after you have retrieved or erased all faxes Enter the number of a remote fax machine to receive stored fax message(s). (See page 6-9.) 3 Erase faxes from the memory If you to exit Remote Retrieval. You can register your Fax Forwarding number by entering 4. (See Changing your Fax Forwarding number on page 6-9.) Once you will hear one...
... select Off after you have retrieved or erased all faxes Enter the number of a remote fax machine to receive stored fax message(s). (See page 6-9.) 3 Erase faxes from the memory If you to exit Remote Retrieval. You can register your Fax Forwarding number by entering 4. (See Changing your Fax Forwarding number on page 6-9.) Once you will hear one...
Users Manual - English
Page 97
... the new number of your fax forwarding number from another telephone or fax machine using touch tone. 1 Dial your fax number. 2 When your machine answers, immediately enter your machine beep. 6 - 9 REMOTE FAX OPTIONS Changing your Fax Forwarding number You can change the default setting of the remote fax machine where you have messages. 3..., you have messages. 3 When you hear two short beeps, use the dial pad to enter the number of the remote fax machine where you want your machine beep. You cannot use the dial pad to press 954. 4 Wait for the long beep, and then use and # as...
... the new number of your fax forwarding number from another telephone or fax machine using touch tone. 1 Dial your fax number. 2 When your machine answers, immediately enter your machine beep. 6 - 9 REMOTE FAX OPTIONS Changing your Fax Forwarding number You can change the default setting of the remote fax machine where you have messages. 3..., you have messages. 3 When you hear two short beeps, use the dial pad to enter the number of the remote fax machine where you want your machine beep. You cannot use the dial pad to press 954. 4 Wait for the long beep, and then use and # as...
Users Manual - English
Page 102
... recorded. During playback, the LCD shows the time and date the message was received, the machine beeps during the message and displays the Caller ID information for one second. Printing a fax message Once you want to play . 3 Press Stop/Exit. If Caller ID information was recorded...to exit without printing. Adjust the Volume by pressing or . After two seconds, the fax machine begins to play voice messages. 2 If the Fax Storage is erased from the memory automatically. 1 Press Play/Record. Print Fax -OR- 1.Yes 2.No Press 2 to the next message. You can press and...
... recorded. During playback, the LCD shows the time and date the message was received, the machine beeps during the message and displays the Caller ID information for one second. Printing a fax message Once you want to play . 3 Press Stop/Exit. If Caller ID information was recorded...to exit without printing. Adjust the Volume by pressing or . After two seconds, the fax machine begins to play voice messages. 2 If the Fax Storage is erased from the memory automatically. 1 Press Play/Record. Print Fax -OR- 1.Yes 2.No Press 2 to the next message. You can press and...
Users Manual - English
Page 146
... the problem continues, call the country where you bought the machine. Print data remains in the machine's memory. Disconnected The other person or other fax machine's polling setup. Re-start printing from within that is not in Polled Waiting mode. Visit us at http://solutions.brother.com. 12 Troubleshooting and routine maintenance Troubleshooting IMPORTANT For...
... the problem continues, call the country where you bought the machine. Print data remains in the machine's memory. Disconnected The other person or other fax machine's polling setup. Re-start printing from within that is not in Polled Waiting mode. Visit us at http://solutions.brother.com. 12 Troubleshooting and routine maintenance Troubleshooting IMPORTANT For...
Users Manual - English
Page 149
.../Set, 9, 0, 1. 2. Please see Using Brother PC-FAX software on the CD-ROM.) 12 - 4 TROUBLESHOOTING AND ROUTINE MAINTENANCE Press Black Start. 5. Press Menu/Set, 2, 5, 1. 2. If the error message continues after the machine was disconnected, please follow the procedure below to transfer the faxes to another fax machine. After faxes are transferred, disconnect the machine from the power source for...
.../Set, 9, 0, 1. 2. Please see Using Brother PC-FAX software on the CD-ROM.) 12 - 4 TROUBLESHOOTING AND ROUTINE MAINTENANCE Press Black Start. 5. Press Menu/Set, 2, 5, 1. 2. If the error message continues after the machine was disconnected, please follow the procedure below to transfer the faxes to another fax machine. After faxes are transferred, disconnect the machine from the power source for...
Users Manual - English
Page 155
... the problem is probably the phone line and not your application (Such as 256 color), True2Life® will not work. Machine does not print from another fax machine. 12 - 10 TROUBLESHOOTING AND ROUTINE MAINTENANCE Also, click the 'Settings' tab, and make sure you want to see if...improve the print speed. SUGGESTIONS Make sure the paper is with the sending machine. DIFFICULTY Printing (Continued) Smudged stain at least 24 bit color data with the True2Life® feature. Printing Received Faxes Condensed print and white streaks across the page or the top and bottom of...
... the problem is probably the phone line and not your application (Such as 256 color), True2Life® will not work. Machine does not print from another fax machine. 12 - 10 TROUBLESHOOTING AND ROUTINE MAINTENANCE Also, click the 'Settings' tab, and make sure you want to see if...improve the print speed. SUGGESTIONS Make sure the paper is with the sending machine. DIFFICULTY Printing (Continued) Smudged stain at least 24 bit color data with the True2Life® feature. Printing Received Faxes Condensed print and white streaks across the page or the top and bottom of...
Users Manual - English
Page 157
... (See on page 4-5.) Transferring a Fax Call to your machine, it is more sensitive to all devices that the Copy on a single phone line with the machine connected. 12 - 12 TROUBLESHOOTING AND ROUTINE MAINTENANCE When your PC and you have loaded the Brother software, the PC will not work unless... you have Call Waiting, Call Waiting/Caller ID, Ring Master, Voice Mail, an alarm system or any other custom feature on page 9-1.) key is crucial to the machine. You can turn it off as a calling fax machine and respond...
... (See on page 4-5.) Transferring a Fax Call to your machine, it is more sensitive to all devices that the Copy on a single phone line with the machine connected. 12 - 12 TROUBLESHOOTING AND ROUTINE MAINTENANCE When your PC and you have loaded the Brother software, the PC will not work unless... you have Call Waiting, Call Waiting/Caller ID, Ring Master, Voice Mail, an alarm system or any other custom feature on page 9-1.) key is crucial to the machine. You can turn it off as a calling fax machine and respond...
Users Manual - English
Page 186
... on page 4-5.) APPENDIX A A - 14 Do not put the machine on any of the other if they are busy. when the other lines are usually passed down or "rolled over" to each other numbers; RJ11 ... than two separate phone numbers on a dedicated line. Your machine will work in a roll over phone system is nothing more separate telephone lines that does not have a fax machine. The calls are busy and a second fax call is received, the fax call cannot roll away. Your machine can access both may be on separate jacks (RJ11...
... on page 4-5.) APPENDIX A A - 14 Do not put the machine on any of the other if they are busy. when the other lines are usually passed down or "rolled over" to each other numbers; RJ11 ... than two separate phone numbers on a dedicated line. Your machine will work in a roll over phone system is nothing more separate telephone lines that does not have a fax machine. The calls are busy and a second fax call is received, the fax call cannot roll away. Your machine can access both may be on separate jacks (RJ11...
Users Manual - English
Page 193
... can personalize these codes. You can answer all A-9 calls at an extension or external phone and use codes to turn the machine on or off. Fax Receive:On Fax Receive:Off - Sets up and not pay for Daylight 2-10 Savings Time automatically. The factory settings are no messages, so ...you can hang up your 4-8 machine to receive faxes even in Fax Only, Fax/Tel or MC:Msg Ctr mode. Customizes the On/Off key to poll another fax machine. Sets the number of 4-3 rings before the machine answers in OFF mode. 2-10 Adjust the contrast of 4-7 incoming...
... can personalize these codes. You can answer all A-9 calls at an extension or external phone and use codes to turn the machine on or off. Fax Receive:On Fax Receive:Off - Sets up and not pay for Daylight 2-10 Savings Time automatically. The factory settings are no messages, so ...you can hang up your 4-8 machine to receive faxes even in Fax Only, Fax/Tel or MC:Msg Ctr mode. Customizes the On/Off key to poll another fax machine. Sets the number of 4-3 rings before the machine answers in OFF mode. 2-10 Adjust the contrast of 4-7 incoming...