Accessibility Guide
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...either registered trademarks or trademarks of Adobe Systems Incorporated in the USA and/or other countries. AutoCAD is a registered trademark of GeoTrust, Inc. All rights reserved Adobe, the Adobe logo, Acrobat, Acrobat Connect, the Adobe PDF logo, Creative Suite, LiveCycle, and... Reader are the property of their respective owners. © . 2008 Adobe Systems Incorporated. GeoTrust is either a registered trademark or a...
...either registered trademarks or trademarks of Adobe Systems Incorporated in the USA and/or other countries. AutoCAD is a registered trademark of GeoTrust, Inc. All rights reserved Adobe, the Adobe logo, Acrobat, Acrobat Connect, the Adobe PDF logo, Creative Suite, LiveCycle, and... Reader are the property of their respective owners. © . 2008 Adobe Systems Incorporated. GeoTrust is either a registered trademark or a...
Accessibility Guide
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...: Buttons, hyperlinks, and navigational aids 2 Document language 3 Security that will not interfere with assistive technology 3 Document structure tags and proper read order 3 Alternative text descriptions 3 Adobe Acrobat and Adobe Reader Accessibility Features 3 Features for Accessible Reading of PDFs 3 Features for Creating Accessible PDFs 3 Acrobat 9 Pro PDF Accessibility Repair Workflow 5
...: Buttons, hyperlinks, and navigational aids 2 Document language 3 Security that will not interfere with assistive technology 3 Document structure tags and proper read order 3 Alternative text descriptions 3 Adobe Acrobat and Adobe Reader Accessibility Features 3 Features for Accessible Reading of PDFs 3 Features for Creating Accessible PDFs 3 Acrobat 9 Pro PDF Accessibility Repair Workflow 5
Accessibility Guide
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... Summary 5 Step 1: Analyze the PDF File 5 Step 2: Determine if the PDF is a Scanned Document 5 How to Tell if a PDF File is a Scanned Document 6 What to Do if the PDF is a Scanned Document 7 What to Do if the PDF is Not a Scanned Document 8 Step 3: Add Interactive Features: Form Fields and Buttons 8 PDF Form Fields 9 Use Acrobat to... Order 15 Step 4: Add Other Accessibility Features 16 Document Language 16 Set Security That Permits Accessibility 17 Create Accessible Links 19 Add Bookmarks 19 Making PDF Accessible with Adobe Acrobat 9 Pro
... Summary 5 Step 1: Analyze the PDF File 5 Step 2: Determine if the PDF is a Scanned Document 5 How to Tell if a PDF File is a Scanned Document 6 What to Do if the PDF is a Scanned Document 7 What to Do if the PDF is Not a Scanned Document 8 Step 3: Add Interactive Features: Form Fields and Buttons 8 PDF Form Fields 9 Use Acrobat to... Order 15 Step 4: Add Other Accessibility Features 16 Document Language 16 Set Security That Permits Accessibility 17 Create Accessible Links 19 Add Bookmarks 19 Making PDF Accessible with Adobe Acrobat 9 Pro
Accessibility Guide
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... is Not Tagged 22 About the Add Tags Report 22 What to do if the PDF File is Tagged 23 Step 6: Determine if the PDF File is Properly Tagged 23 TouchUp Reading Order Tool (TURO) 23 Selecting the TouchUp Reading Order Tool 24 TouchUp Reading Order Tool Options 25 Tips ... Reading Order Tool Table Editor 31 Add a Table Summary 31 Place the Table in Editing Mode 31 Remove or replace document structure tags 35 Making PDF Accessible with Adobe Acrobat 9 Pro
... is Not Tagged 22 About the Add Tags Report 22 What to do if the PDF File is Tagged 23 Step 6: Determine if the PDF File is Properly Tagged 23 TouchUp Reading Order Tool (TURO) 23 Selecting the TouchUp Reading Order Tool 24 TouchUp Reading Order Tool Options 25 Tips ... Reading Order Tool Table Editor 31 Add a Table Summary 31 Place the Table in Editing Mode 31 Remove or replace document structure tags 35 Making PDF Accessible with Adobe Acrobat 9 Pro
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iv | Contents Replace the existing tag structure 35 Remove all tags from a PDF 35 Complex Structures 35 Content Panel 35 Content Tab Options 37 Order Panel 37 Tags Panel 38 Edit tags with the Tags Panel 39 Edit a ... table tags with the Tags tab 43 Check table elements 43 Set ColSpan and RowSpan attributes 44 Step 7: Use the Accessibility Checker to Evaluate the PDF File 44 Quick Check 44 Quick Check Results 44 Full Check 45 Accessibility Full Check Options 46 Continue Checking Until All Issues are Addressed 47...
iv | Contents Replace the existing tag structure 35 Remove all tags from a PDF 35 Complex Structures 35 Content Panel 35 Content Tab Options 37 Order Panel 37 Tags Panel 38 Edit tags with the Tags Panel 39 Edit a ... table tags with the Tags tab 43 Check table elements 43 Set ColSpan and RowSpan attributes 44 Step 7: Use the Accessibility Checker to Evaluate the PDF File 44 Quick Check 44 Quick Check Results 44 Full Check 45 Accessibility Full Check Options 46 Continue Checking Until All Issues are Addressed 47...
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| v Contents Creating Accessible PDF Files Using Authoring Applications 49 Introduction 49 Create an Accessible Microsoft Word Document 49 Use Styles 49 Text 49 Headings 50 Word 2003 Headings 50 ... Office Applications 60 Excel-specific options on the Settings tab 60 PowerPoint-specific options on the Settings tab 60 Convert the Word Document to Accessible PDF 61 Microsoft Office 2003 61 Making PDF Accessible with Adobe Acrobat 9 Pro
| v Contents Creating Accessible PDF Files Using Authoring Applications 49 Introduction 49 Create an Accessible Microsoft Word Document 49 Use Styles 49 Text 49 Headings 50 Word 2003 Headings 50 ... Office Applications 60 Excel-specific options on the Settings tab 60 PowerPoint-specific options on the Settings tab 60 Convert the Word Document to Accessible PDF 61 Microsoft Office 2003 61 Making PDF Accessible with Adobe Acrobat 9 Pro
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vi | Contents Microsoft Office 2007 61 If the Word Document is a Form 62 Check the PDF Version of the Document Using Acrobat 62 Changes to the Conversion Settings 63 Repairs You Should Make in the Source File 63 Repairs You Should Make in the PDF File 63 Document Language 63 Tab Order is Consistent with Structure Order 63 Establish Table Headings for Tables 63 Making PDF Accessible with Adobe Acrobat 9 Pro
vi | Contents Microsoft Office 2007 61 If the Word Document is a Form 62 Check the PDF Version of the Document Using Acrobat 62 Changes to the Conversion Settings 63 Repairs You Should Make in the Source File 63 Repairs You Should Make in the PDF File 63 Document Language 63 Tab Order is Consistent with Structure Order 63 Establish Table Headings for Tables 63 Making PDF Accessible with Adobe Acrobat 9 Pro
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... page 5 provides a step-by people who is Different Not all PDFs are created in Adobe Acrobat, Adobe Reader, and Adobe Portable Document Format (PDF) make it is a destination file format. This guide also discusses techniques for Creating Accessible PDF Files The PDF format is intended. Making PDFs accessible tends to benefit all users-not just users with an...
... page 5 provides a step-by people who is Different Not all PDFs are created in Adobe Acrobat, Adobe Reader, and Adobe Portable Document Format (PDF) make it is a destination file format. This guide also discusses techniques for Creating Accessible PDF Files The PDF format is intended. Making PDFs accessible tends to benefit all users-not just users with an...
Accessibility Guide
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...or when you can use Acrobat's PDFMaker to make an accessible PDF files from a word processing application. Characteristics of Accessible PDF files The Adobe Portable Document Format (PDF) is a Scanned Document" on page 5). Interactive PDF forms also have been missed in the initial conversion or to ... (See "Step 2: Determine if the PDF is the native file format of the Adobe® Acrobat® family of the environment in a PDF-such as text for interactive viewing and document interchange. Assistive software cannot read a PDF with Adobe Acrobat 9 Pro Other Features: Buttons, ...
...or when you can use Acrobat's PDFMaker to make an accessible PDF files from a word processing application. Characteristics of Accessible PDF files The Adobe Portable Document Format (PDF) is a Scanned Document" on page 5). Interactive PDF forms also have been missed in the initial conversion or to ... (See "Step 2: Determine if the PDF is the native file format of the Adobe® Acrobat® family of the environment in a PDF-such as text for interactive viewing and document interchange. Assistive software cannot read a PDF with Adobe Acrobat 9 Pro Other Features: Buttons, ...
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...-to-speech conversion. • Support for screen readers and screen magnifiers Features for creating accessible PDF forms Making PDF Accessible with learning disabilities (See "Step 6: Determine if the PDF File is a Tagged PDF File" on page 17). Adobe Acrobat and Adobe Reader Accessibility Features Accessibility features in a way that the document be available to a screen reader...
...-to-speech conversion. • Support for screen readers and screen magnifiers Features for creating accessible PDF forms Making PDF Accessible with learning disabilities (See "Step 6: Determine if the PDF File is a Tagged PDF File" on page 17). Adobe Acrobat and Adobe Reader Accessibility Features Accessibility features in a way that the document be available to a screen reader...
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...Convert Microsoft Word, Excel, PowerPoint, Publisher, and Access files to fill in and save PDF forms locally Create dynamic XML forms with Adobe LiveCycle® Designer ES (included)* Create and validate accessible PDF documents • • • • • • • •... • • • * Windows Only Making PDF Accessible with Adobe Acrobat 9 Pro Table 1: Features for Creating Accessible PDF Files by Product Reader 9 Acrobat 9 Standard Acrobat 9 Pro Acrobat 9 Pro Extended Create PDF documents from paper or existing files using the Form Wizard ...
...Convert Microsoft Word, Excel, PowerPoint, Publisher, and Access files to fill in and save PDF forms locally Create dynamic XML forms with Adobe LiveCycle® Designer ES (included)* Create and validate accessible PDF documents • • • • • • • •... • • • * Windows Only Making PDF Accessible with Adobe Acrobat 9 Pro Table 1: Features for Creating Accessible PDF Files by Product Reader 9 Acrobat 9 Standard Acrobat 9 Pro Acrobat 9 Pro Extended Create PDF documents from paper or existing files using the Form Wizard ...
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...for form fields, and improper read order are presented in an order that you may perform tasks in these stages in Adobe Acrobat 9 (See "Step 2: Determine if the PDF is it a short document with multiple columns, mixed layouts, tables and many pages? • Is the document ...of shorter length may be more challenging from a scan. Step 2: Determine if the PDF is to determine the workflow that does not interfere with Adobe Acrobat 9 Pro Acrobat 9 Pro PDF Accessibility Repair Workflow PDF Accessibility Workflow Summary At a high level, the process of many graphics? Determine if the...
...for form fields, and improper read order are presented in an order that you may perform tasks in these stages in Adobe Acrobat 9 (See "Step 2: Determine if the PDF is it a short document with multiple columns, mixed layouts, tables and many pages? • Is the document ...of shorter length may be more challenging from a scan. Step 2: Determine if the PDF is to determine the workflow that does not interfere with Adobe Acrobat 9 Pro Acrobat 9 Pro PDF Accessibility Repair Workflow PDF Accessibility Workflow Summary At a high level, the process of many graphics? Determine if the...
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.... If the document was scanned, Acrobat will not find command in and check for characters that has undergone the OCR process using the Making PDF Accessible with the effect being the page appears to users who rely on the page. No matches were found". • Zoom in Acrobat... that has undergone OCR (bottom)" on the page. Note: If you are not properly fed into the scanner with Adobe Acrobat 9 Pro Sometimes sheets are certain that the PDF document is not a scanned document or it has previously undergone optical character recognition, you best for text that appears on...
.... If the document was scanned, Acrobat will not find command in and check for characters that has undergone the OCR process using the Making PDF Accessible with the effect being the page appears to users who rely on the page. No matches were found". • Zoom in Acrobat... that has undergone OCR (bottom)" on the page. Note: If you are not properly fed into the scanner with Adobe Acrobat 9 Pro Sometimes sheets are certain that the PDF document is not a scanned document or it has previously undergone optical character recognition, you best for text that appears on...
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...PDF... scanned page dialog to "reflow". | 7 Acrobat 9 Pro PDF Accessibility Repair Workflow ClearScan option will display smoother edges as measured ...of the word "Ozone" in a PDF file that has undergone OCR (bottom) • Use assistive technology or the Read...feature. In Acrobat 9 Pro. Making PDF Accessible with assistive technology but will announce...3 Scanned Page Alert Dialog What to Do if the PDF is a Scanned Document Perform Optical Character Recognition (OCR)... should select the applicable document language) • PDF Output Style should be ClearScan. This should be 600 dpi....
...PDF... scanned page dialog to "reflow". | 7 Acrobat 9 Pro PDF Accessibility Repair Workflow ClearScan option will display smoother edges as measured ...of the word "Ozone" in a PDF file that has undergone OCR (bottom) • Use assistive technology or the Read...feature. In Acrobat 9 Pro. Making PDF Accessible with assistive technology but will announce...3 Scanned Page Alert Dialog What to Do if the PDF is a Scanned Document Perform Optical Character Recognition (OCR)... should select the applicable document language) • PDF Output Style should be ClearScan. This should be 600 dpi....
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... discussion and proceed to "Step 4: Add Other Accessibility Features" on the page are also typical indications that they are certain the PDF document is not intended to have Acrobat Pro detect and create the form fields automatically or you want users to be able to ... field (Check Box 1), its type (Check Box), and its state (Unchecked). For example, using Adobe Acrobat, refer to be an interactive form is meant to attend a luncheon. 8 | Acrobat 9 Pro PDF Accessibility Repair Workflow Figure 4 Recognize Text Dialog and Recognize Text Settings For additional information on page 8. ...
... discussion and proceed to "Step 4: Add Other Accessibility Features" on the page are also typical indications that they are certain the PDF document is not intended to have Acrobat Pro detect and create the form fields automatically or you want users to be able to ... field (Check Box 1), its type (Check Box), and its state (Unchecked). For example, using Adobe Acrobat, refer to be an interactive form is meant to attend a luncheon. 8 | Acrobat 9 Pro PDF Accessibility Repair Workflow Figure 4 Recognize Text Dialog and Recognize Text Settings For additional information on page 8. ...
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...and then follow the on-screen instructions. • To convert an existing electronic document (for example Word or PDF) to a PDF form, select An Existing Electronic Document. All radio buttons with Adobe Acrobat 9 Pro Lets the user either choose and item from a pop-up menu or type in the document...From the Create or Edit Form Dialog, do one item. This places the document in Adobe Acrobat Pro and Adobe Acrobat Pro Extended for example a Word, Excel, or PDF document) or scan a paper document to a PDF form, and then add interactive form fields to name the field and provide a Tooltip....
...and then follow the on-screen instructions. • To convert an existing electronic document (for example Word or PDF) to a PDF form, select An Existing Electronic Document. All radio buttons with Adobe Acrobat 9 Pro Lets the user either choose and item from a pop-up menu or type in the document...From the Create or Edit Form Dialog, do one item. This places the document in Adobe Acrobat Pro and Adobe Acrobat Pro Extended for example a Word, Excel, or PDF document) or scan a paper document to a PDF form, and then add interactive form fields to name the field and provide a Tooltip....
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... dialog (See "Figure 5 Add or Edit Form Fields Dialog" on your form. Figure 5 Add or Edit Form Fields Dialog Making PDF Accessible with Adobe Acrobat 9 Pro During form field detection, Acrobat may have also created fields of form fields prior to placing the document in Form Editing...edit the automatically created fields or add additional form fields (See "Forms Editing Mode" on page 10 for further instruction. 10 | Acrobat 9 Pro PDF Accessibility Repair Workflow Practices Guide. Proceed to the next section, "Create Form Fields Manually" on page 11). This is Shift + Ctrl 7) and answer...
... dialog (See "Figure 5 Add or Edit Form Fields Dialog" on your form. Figure 5 Add or Edit Form Fields Dialog Making PDF Accessible with Adobe Acrobat 9 Pro During form field detection, Acrobat may have also created fields of form fields prior to placing the document in Form Editing...edit the automatically created fields or add additional form fields (See "Forms Editing Mode" on page 10 for further instruction. 10 | Acrobat 9 Pro PDF Accessibility Repair Workflow Practices Guide. Proceed to the next section, "Create Form Fields Manually" on page 11). This is Shift + Ctrl 7) and answer...
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... Form Preview button. | 11 Acrobat 9 Pro PDF Accessibility Repair Workflow Forms Editing Mode With the PDF form in Forms Editing Mode, you can set a variety of options through the form field Properties dialog box. Making PDF Accessible with Adobe Acrobat 9 Pro This will provide access to forms... editing functions. Figure 6 Adobe Acrobat 9 Forms Editing Mode Creating a New Form Field In Acrobat, you create a form field...
... Form Preview button. | 11 Acrobat 9 Pro PDF Accessibility Repair Workflow Forms Editing Mode With the PDF form in Forms Editing Mode, you can set a variety of options through the form field Properties dialog box. Making PDF Accessible with Adobe Acrobat 9 Pro This will provide access to forms... editing functions. Figure 6 Adobe Acrobat 9 Forms Editing Mode Creating a New Form Field In Acrobat, you create a form field...
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... of form fields. In addition, you can click the Edit Layout button to go back to the Forms Editing mode. 12 | Acrobat 9 Pro PDF Accessibility Repair Workflow • You can right click over the form to present options that allow you select another property or press Enter. All the... specific types of form field are previewing a form, you can use the tool tip form field property to provide the user with information Making PDF Accessible with Adobe Acrobat 9 Pro To create a field using a custom size, drag a rectangle to define the size of the field. • In the Field Name box...
... of form fields. In addition, you can click the Edit Layout button to go back to the Forms Editing mode. 12 | Acrobat 9 Pro PDF Accessibility Repair Workflow • You can right click over the form to present options that allow you select another property or press Enter. All the... specific types of form field are previewing a form, you can use the tool tip form field property to provide the user with information Making PDF Accessible with Adobe Acrobat 9 Pro To create a field using a custom size, drag a rectangle to define the size of the field. • In the Field Name box...
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..., for Radio Buttons To create a set of the Radio Button Properties dialog To make a radio button accessible, in addition to provide instructions. Making PDF Accessible with Adobe Acrobat 9 Pro For example, using the tool tip property value, the screen reader could say "Your first name." | 13 Acrobat 9 Pro... PDF Accessibility Repair Workflow about the field or to entering unique text in the Button Value field for each radio button in the form ...
..., for Radio Buttons To create a set of the Radio Button Properties dialog To make a radio button accessible, in addition to provide instructions. Making PDF Accessible with Adobe Acrobat 9 Pro For example, using the tool tip property value, the screen reader could say "Your first name." | 13 Acrobat 9 Pro... PDF Accessibility Repair Workflow about the field or to entering unique text in the Button Value field for each radio button in the form ...